Effective Date: 7/1/2023
Heavy Equipment Management Company LLC and its subsidiaries and affiliates (“Company,” “we,” “our,” or “us”) respects the privacy of our employees’ personal information.
- Notice at Collection of Personal Information
- Disclosure of Personal Information
- Retention of Personal Information
- Your Rights
- How to Submit a Request to Know, Delete and/or Correct
- Our Process for Verifying a Request to Know, Delete and/or Correct
- Other Relevant Policies, Including Monitoring
- How to Contact Us
When This CAE Policy Applies
When This Policy Does Not Apply
2. Notice at Collection of Personal Information
Personal Information We Collect
Sources of Personal Information
We collect Personal Information directly from California residents and from recruiters; staffing companies; references; former employers; educational institutions; online providers (such as LinkedIn and similar providers); government entities; other employees; business partners; payroll providers; benefits providers; medical providers; background checks; company bankers; claims handlers; authentication and single sign-on providers; advertising networks; internet service providers; data analytics providers; operating systems, platforms, or software; social networks; and data brokers. We do not collect all categories of Personal Information from each source.
Purposes for Collection
We currently collect and have collected the above categories of Personal Information for all purposes of providing employment, including to:
We also use your Personal Information for the purposes described in our Employee Handbook, applicable policies and procedures posted on our intranet, or otherwise provided to employees from time to time.
|Category of Personal Information||Categories of Recipients|
|Personal identifiers as disclosed in Section 2.||Human resource information systems; operating systems and platforms; customer relationship management systems; background check service providers; government or law enforcement entities; applicant and recruiter software; payroll/tax providers; expense management service providers; enterprise travel providers; data analytics providers; company bankers; authentication and single sign-on providers; security providers; mobile device management providers; accountants; attorneys; benefits providers; social networks; company insurers; manufacturing partners, consultants and other professional advisors.|
|Medical and insurance information as disclosed in Section 2.||Benefits providers and consultants; company insurers; workers compensation administrators.|
|Education, employment history and related information as disclosed in Section 2.||Applicant and recruiter software; human resource information systems; operating systems and platforms; background check service providers; benefits providers; and attorneys.|
|Characteristics of protected classifications under California or federal law as disclosed in Section 2.||Applicant and recruiter software; human resource information systems; operating systems and platforms; background check service providers; benefits providers; and attorneys.|
We disclosed Personal Information to the above categories of recipients for the following business or commercial purposes:
4. Retention of Personal Information
We retain your Personal Information for as long as necessary to fulfill the purposes for which we collect it, such as to provide you with services you have requested, and for the purpose of satisfying any legal, accounting, contractual or reporting requirements that apply to us. Please contact us as described in the “How to Contact Us” section below for more information on our employee data retention schedule.
If you are a California employee, you have the following rights with respect to your Personal Information:
6. How to Submit a Request to Know, Delete and/or Correct
In addition to the CCPA rights discussed above, California law provides current and former employees with the right to request certain information relating to their employment, such as the right to access their personnel file and payroll records. Because these requests are governed by laws that contain different requirements than the CCPA, we handle such requests separately from CCPA requests. If you would like to make such a request, please contact Human Resources by emailing firstname.lastname@example.org.
If you would like to update your personal information, such as to notify us of a change of name or address, or if you have questions about your employment, please contact Human Resources by emailing email@example.com.
We will comply with your request upon verification of your identity and, to the extent applicable, the identity of the California employee on whose behalf you are making such request. We will verify your identity either to a “reasonable degree of certainty” or a “reasonably high degree of certainty” depending on the sensitivity of the Personal Information and the risk of harm to you by unauthorized disclosure, deletion or correction as applicable.
For requests to access categories of Personal Information and for requests to delete or correct Personal Information that is not sensitive and does not pose a risk of harm by unauthorized deletion or correction, we will verify your identity to a “reasonable degree of certainty” by verifying at least two data points that you previously provided to us and which we have determined to be reliable for the purpose of verifying identities.
For requests to access specific pieces of Personal Information or for requests to delete or correct Personal Information that is sensitive and poses a risk of harm by unauthorized deletion or correction, we will verify your identity to a “reasonably high degree of certainty” by verifying at least three pieces of Personal Information previously provided to us and which we have determined to be reliable for the purpose of verifying identities. In addition, you will be required to submit a signed declaration under penalty of perjury stating that you are the individual whose Personal Information is being requested.
When we hire you, we provide you with other policies and procedures that govern your use of our offices, networks, computers and other devices. We have the right to monitor your use of our offices and electronic resources in accordance with those policies and procedures.
For more information, please read our Employee Handbook and other policies and procedures posted on our intranet.
To contact us with questions or concerns about our privacy policies or practices, please email us at firstname.lastname@example.org.